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Function
keys in Microsoft Excel |
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Function Key |
SHIFT |
CTRL |
ALT |
CTRL+SHIFT |
ALT+SHIFT |
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F1 |
Display Help or the Office
Assistant |
What's This? |
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Insert a chart sheet |
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Insert a new worksheet |
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F2 |
Edit the active cell |
Edit a cell comment |
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Save As command |
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Save command |
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F3 |
Paste a name into a formula |
Paste a function into a formula |
Define a name |
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Create names by using row and
column labels |
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F4 |
Repeat the last action |
Repeat the last Find (Find Next) |
Close the window |
Exit |
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F5 |
Go To |
Display the Find dialog box |
Restore the window size |
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F6 |
Move to the next pane |
Move to the previous pane |
Move to the next workbook window |
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Move to the previous workbook
window |
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F7 |
Spelling command |
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Move the window |
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F8 |
Extend a selection |
Add to the selection |
Resize the window |
Display the Macro dialog box |
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F9 |
Calculate all sheets in all open
workbooks |
Calculate the active worksheet |
Minimize the workbook |
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F10 |
Make the menu bar active |
Display a shortcut menu (right
click) |
Maximize or restore the workbook
window |
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F11 |
Create a chart |
Insert a new worksheet |
Insert a Microsoft Excel 4.0 macro
sheet |
Display Visual Basic Editor |
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F12 |
Save As command |
Save command |
Open command |
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Print command |
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Enter data by using shortcut keys |
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To |
Press |
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Complete
a cell entry |
ENTER |
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Cancel a
cell entry |
ESC |
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Repeat
the last action |
F4 or CTRL+Y |
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Start
a new line in the same cell |
ALT+ENTER |
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Delete
the character to the left of the insertion point, or delete the selection |
BACKSPACE |
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Delete
the character to the right of the insertion point, or delete the selection |
DELETE |
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Delete
text to the end of the line |
CTRL+DELETE |
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Move one
character up, down, left, or right |
Arrow keys |
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Move to
the beginning of the line |
HOME |
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Edit a
cell comment |
SHIFT+F2 |
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Create
names from row and column labels |
CTRL+SHIFT+F3 |
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Fill
down |
CTRL+D |
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Fill
to the right |
CTRL+R |
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Fill
the selected cell range with the current entry |
CTRL+ENTER |
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Complete
a cell entry and move down in the selection |
ENTER |
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Complete
a cell entry and move up in the selection |
SHIFT+ENTER |
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Complete
a cell entry and move to the right in the selection |
TAB |
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Complete
a cell entry and move to the left in the selection |
SHIFT+TAB |
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Work in
cells or the formula bar by using shortcut keys |
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To |
Press |
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Start
a formula |
= (EQUAL SIGN) |
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Cancel
an entry in the cell or formula bar |
ESC |
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Edit
the active cell |
F2 |
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Edit
the active cell and then clear it, or delete the preceding character in the
active cell as you edit the cell contents |
BACKSPACE |
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Paste
a name into a formula |
F3 |
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Define
a name |
CTRL+F3 |
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Calculate
all sheets in all open workbooks |
F9 |
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Calculate
the active worksheet |
SHIFT+F9 |
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Insert
the AutoSum formula |
ALT+= (EQUAL SIGN) |
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Enter
the date |
CTRL+; (SEMICOLON) |
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Enter
the time |
CTRL+SHIFT+: (COLON) |
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Insert
a hyperlink |
CTRL+K |
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Complete
a cell entry |
ENTER |
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Copy
the value from the cell above the active cell into the cell or the formula
bar |
CTRL+SHIFT+" (QUOTATION MARK) |
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Alternate
between displaying cell values and displaying cell formulas |
CTRL+` (SINGLE LEFT QUOTATION MARK) |
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Copy a
formula from the cell above the active cell into the cell or the formula bar |
CTRL+' (APOSTROPHE) |
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Enter
a formula as an array formula |
CTRL+SHIFT+ENTER |
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Display
the Formula Palette after you type a valid function name in a formula |
CTRL+A |
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Insert
the argument names and parentheses for a function, after you type a valid
function name in a formula |
CTRL+SHIFT+A |
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Display
the AutoComplete list |
ALT+DOWN ARROW |
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Edit data by using shortcut keys |
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To |
Press |
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Edit
the active cell |
F2 |
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Cancel
an entry in the cell or formula bar |
ESC |
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Edit the
active cell and then clear it, or delete the preceding character in the
active cell as you edit the cell contents |
BACKSPACE |
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Paste
a name into a formula |
F3 |
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Complete
a cell entry |
ENTER |
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Enter
a formula as an array formula |
CTRL+SHIFT+ENTER |
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Display
the Formula Palette after you type a valid function name in a formula |
CTRL+A |
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Insert
the argument names and parentheses for a function, after you type a valid
function name in a formula |
CTRL+SHIFT+A |
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Insert,
delete, and copy a selection by using shortcut keys |
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To |
Press |
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Copy
the selection |
CTRL+C |
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Paste
the selection |
CTRL+V |
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Cut
the selection |
CTRL+X |
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Clear
the contents of the selection |
DELETE |
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Insert
blank cells |
CTRL+SHIFT+PLUS SIGN |
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Delete
the selection |
CTRL+ – |
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Undo
the last action |
CTRL+Z |
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Move
within a selection by using shortcut keys |
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To |
Press |
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Move
from top to bottom within the selection (down), or in the direction that is
selected on the Edit tab (Tools menu, Options command) |
ENTER |
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Move
from bottom to top within the selection (up), or opposite to the direction
that is selected on the Edit tab (Tools menu, Options command) |
SHIFT+ENTER |
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Move
from left to right within the selection, or move down one cell if only one
column is selected |
TAB |
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Move
from right to left within the selection, or move up one cell if only one
column is selected |
SHIFT+TAB |
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Move
clockwise to the next corner of the selection |
CTRL+PERIOD |
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Move
to the right between nonadjacent selections |
CTRL+ALT+RIGHT ARROW |
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Move
to the left between nonadjacent selections |
CTRL+ALT+LEFT ARROW |
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Select data, cells,
chart items, or objects by using shortcut keys |
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Select cells, columns, rows, or objects
in worksheets and workbooks by using shortcut keys |
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To |
Press |
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Select
the current region around the active cell (the current region is an area
enclosed by blank rows and blank columns) |
CTRL+SHIFT+* (ASTERISK) |
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Extend
the selection by one cell |
SHIFT+ arrow key |
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Extend
the selection to the last nonblank cell in the same column or row as the
active cell |
CTRL+SHIFT+ arrow key |
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Extend
the selection to the beginning of the row |
SHIFT+HOME |
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Extend
the selection to the beginning of the worksheet |
CTRL+SHIFT+HOME |
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Extend
the selection to the last cell used on the worksheet (lower-right corner) |
CTRL+SHIFT+END |
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Select
the entire column |
CTRL+SPACEBAR |
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Select
the entire row |
SHIFT+SPACEBAR |
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Select
the entire worksheet |
CTRL+A |
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If
multiple cells are selected, select only the active cell |
SHIFT+BACKSPACE |
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Extend
the selection down one screen |
SHIFT+PAGE DOWN |
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Extend
the selection up one screen |
SHIFT+PAGE UP |
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With
an object selected, select all objects on a sheet |
CTRL+SHIFT+SPACEBAR |
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Alternate
between hiding objects, displaying objects, and displaying placeholders for
objects |
CTRL+6 |
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Show
or hide the Standard toolbar |
CTRL+7 |
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In End
mode, to |
Press |
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Turn
End mode on or off |
END |
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Extend
the selection to the last nonblank cell in the same column or row as the
active cell |
END, SHIFT+ arrow key |
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Extend
the selection to the last cell used on the worksheet (lower-right corner) |
END, SHIFT+HOME |
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Extend
the selection to the last cell in the current row; this keystroke is
unavailable if you selected the Transition navigation keys check box on the
Transition tab (Tools menu, Options command) |
END, SHIFT+ENTER |
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With
SCROLL LOCK on, to |
Press |
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Turn
SCROLL LOCK on or off |
SCROLL LOCK |
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Scroll
the screen up or down one row |
UP ARROW or DOWN ARROW |
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Scroll
the screen left or right one column |
LEFT ARROW or RIGHT ARROW |
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Extend
the selection to the cell in the upper-left corner of the window |
SHIFT+HOME |
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Extend
the selection to the cell in the lower-right corner of the window |
SHIFT+END |
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Tip When you use the scrolling keys (such as
PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the
distance you scroll. If you want to keep the same selection as you scroll,
turn on SCROLL LOCK first. |
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Select
cells with special characteristics by using shortcut keys |
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To |
Press |
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Select
the current region around the active cell (the current region is an area
enclosed by blank rows and blank columns) |
CTRL+SHIFT+* (ASTERISK) |
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Select
the current array, which is the array that the active cell belongs to |
CTRL+/ |
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Select
all cells with comments |
CTRL+SHIFT+O (the letter O) |
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Select
cells whose contents are different from the comparison cell in each row (for
each row, the comparison cell is in the same column as the active cell) |
CTRL+\ |
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Select
cells whose contents are different from the comparison cell in each column
(for each column, the comparison cell is in the same row as the active cell) |
CTRL+SHIFT+| |
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Select
only cells that are directly referred to by formulas in the selection |
CTRL+[ |
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Select
all cells that are directly or indirectly referred to by formulas in the
selection |
CTRL+SHIFT+{ |
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Select
only cells with formulas that refer directly to the active cell |
CTRL+] |
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Select
all cells with formulas that refer directly or indirectly to the active cell |
CTRL+SHIFT+} |
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Select
only visible cells in the current selection |
ALT+SEMICOLON |
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Select
chart items by using shortcut keys |
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To |
Press |
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Select
the previous group of items |
DOWN ARROW |
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Select
the next group of items |
UP ARROW |
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Select
the next item within the group |
RIGHT ARROW |
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Select
the previous item within the group |
LEFT ARROW |
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Move and scroll on a
worksheet or workbook by using shortcut keys |
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To |
Press |
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Move
one cell in a given direction |
Arrow key |
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Move
to the edge of the current data region |
CTRL+ arrow key |
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Move
between unlocked cells on a protected worksheet |
TAB |
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Move
to the beginning of the row |
HOME |
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Move
to the beginning of the worksheet |
CTRL+HOME |
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Move
to the last cell on the worksheet, which is the cell at the intersection of
the right-most used column and the bottom-most used row (in the lower-right
corner); cell opposite the Home cell, which is typically A1 |
CTRL+END |
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Move
down one screen |
PAGE DOWN |
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Move
up one screen |
PAGE UP |
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Move
one screen to the right |
ALT+PAGE DOWN |
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Move
one screen to the left |
ALT+PAGE UP |
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Move
to the next sheet in the workbook |
CTRL+PAGE DOWN |
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Move
to the previous sheet in the workbook |
CTRL+PAGE UP |
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Move
to the next workbook or window |
CTRL+F6 or CTRL+TAB |
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Move
to the previous workbook or window |
CTRL+SHIFT+F6 or CTRL+SHIFT+TAB |
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Move
to the next pane |
F6 |
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Move
to the previous pane |
SHIFT+F6 |
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Scroll
to display the active cell |
CTRL+BACKSPACE |
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In End mode, to |
Press |
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Turn
End mode on or off |
END |
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Move
by one block of data within a row or column |
END, arrow key |
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Move
to the last cell on the worksheet, which is the cell at the intersection of
the right-most used column and the bottom-most used row (in the lower-right
corner); cell opposite the Home cell, which is typically A1 |
END, HOME |
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Move
to the last cell to the right in the current row that is not blank;
unavailable if you have selected the Transition navigation keys check box on
the Transition tab (Tools menu, Options command) |
END, ENTER |
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With SCROLL LOCK turned on, to |
Press |
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Turn
SCROLL LOCK on or off |
SCROLL LOCK |
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Move
to the cell in the upper-left corner of the window |
HOME |
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Move
to the cell in the lower-right corner of the window |
END |
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Scroll
one row up or down |
UP ARROW or DOWN ARROW |
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Scroll
one column left or right |
LEFT ARROW or RIGHT ARROW |
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Tip When you use the scrolling keys (such as
PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the
distance you scroll. If you want to preserve your selection while you scroll
through the worksheet, turn on SCROLL LOCK first. |
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Work with databases, lists, and
PivotTables by using shortcut keys |
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Work in a
data form by using shortcut keys |
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To |
Press |
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Select
a field or a command button |
ALT+ key, where key is the underlined letter in the field or
command name |
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Move
to the same field in the next record |
DOWN ARROW |
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Move
to the same field in the previous record |
UP ARROW |
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Move
to the next field you can edit in the record |
TAB |
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Move
to the previous field you can edit in the record |
SHIFT+TAB |
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Move
to the first field in the next record |
ENTER |
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Move
to the first field in the previous record |
SHIFT+ENTER |
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Move
to the same field 10 records forward |
PAGE DOWN |
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Move
to the same field 10 records back |
PAGE UP |
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Move
to the new record |
CTRL+PAGE DOWN |
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Move
to the first record |
CTRL+PAGE UP |
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Move
to the beginning or end of a field |
HOME or END |
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Move
one character left or right within a field |
LEFT ARROW or RIGHT ARROW |
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Extend
a selection to the beginning of a field |
SHIFT+HOME |
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Extend
a selection to the end of a field |
SHIFT+END |
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Select
the character to the left |
SHIFT+LEFT ARROW |
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Select
the character to the right |
SHIFT+RIGHT ARROW |
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Work with
the AutoFilter feature by using shortcut keys |
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To |
Press |
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Display
the AutoFilter list for the current column |
Select the cell that contains the column label, and then press
ALT+DOWN ARROW |
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Close
the AutoFilter list for the current column |
ALT+UP ARROW |
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Select
the next item in the AutoFilter list |
DOWN ARROW |
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Select
the previous item in the AutoFilter list |
UP ARROW |
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Select
the first item (All) in the AutoFilter list |
HOME |
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Select
the last item in the AutoFilter list |
END |
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Filter
the list by using the selected item in the AutoFilter list |
ENTER |
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Work with
the PivotTable Wizard by using shortcut keys |
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In Step 3 of the
PivotTable Wizard, to |
Press |
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Select
the next or previous field button in the list |
UP ARROW or DOWN ARROW |
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Select
the field button to the right or left in a multicolumn field button list |
LEFT ARROW or RIGHT ARROW |
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Move
the selected field into the Page area |
ALT+P |
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Move
the selected field into the Row area |
ALT+R |
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Move
the selected field into the Column area |
ALT+C |
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Move
the selected field into the Data area |
ALT+D |
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Display
the PivotTable Field dialog box |
ALT+L |
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Work with
page fields in a PivotTable by using shortcut keys |
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To |
Press |
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Select
the previous item in the list |
UP ARROW |
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Select
the next item in the list |
DOWN ARROW |
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Select
the first visible item in the list |
HOME |
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Select
the last visible item in the list |
END |
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Display
the selected item |
ENTER |
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Group and
ungroup PivotTable items by using shortcut keys |
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To |
Press |
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Group
selected PivotTable items |
ALT+SHIFT+RIGHT ARROW |
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Ungroup
selected PivotTable items |
ALT+SHIFT+LEFT ARROW |
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Keys for windows and dialog boxes |
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In a window, to |
Press |
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Switch
to the next program |
ALT+TAB |
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Switch
to the previous program |
ALT+SHIFT+TAB |
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Show
the Windows Start menu |
CTRL+ESC |
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Close
the active workbook window |
CTRL+W |
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Restore
the active workbook window |
CTRL+F5 |
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Switch
to the next workbook window |
CTRL+F6 |
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Switch
to the previous workbook window |
CTRL+SHIFT+F6 |
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Carry
out the Move command (workbook icon menu, menu bar) |
CTRL+F7 |
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Carry
out the Size command (workbook icon menu, menu bar) |
CTRL+F8 |
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Minimize
the workbook window to an icon |
CTRL+F9 |
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Maximize
or restore the workbook window |
CTRL+F10 |
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Select
a folder in the Open or Save As dialog box (File menu) |
ALT+0 to select the folder list; arrow keys to select a folder |
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Choose
a toolbar button in the Open or Save As dialog box (File menu) |
ALT+ number (1 is the leftmost button, 2 is the next, and so on) |
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Update
the files visible in the Open or Save As dialog box (File menu) |
F5 |
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In a dialog box, to |
Press |
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Switch
to the next tab in a dialog box |
CTRL+TAB or CTRL+PAGE DOWN |
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Switch
to the previous tab in a dialog box |
CTRL+SHIFT+TAB or CTRL+PAGE UP |
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Move
to the next option or option group |
TAB |
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Move
to the previous option or option group |
SHIFT+TAB |
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Move
between options in the active drop-down list box or between some options in a
group of options |
Arrow keys |
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Perform
the action assigned to the active button (the button with the dotted
outline), or select or clear the active check box |
SPACEBAR |
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Move
to an option in a drop-down list box |
Letter key for the first letter in the option name you want (when
a drop-down list box is selected) |
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Select
an option, or select or clear a check box |
ALT+ letter, where letter is the key for the underlined letter in
the option name |
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Open
the selected drop-down list box |
ALT+DOWN ARROW |
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Close
the selected drop-down list box |
ESC |
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Perform
the action assigned to the default command button in the dialog box (the
button with the bold outline ¾ often the OK button) |
ENTER |
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Cancel
the command and close the dialog box |
ESC |
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In a text box, to |
Press |
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Move
to the beginning of the entry |
HOME |
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Move
to the end of the entry |
END |
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Move
one character to the left or right |
LEFT ARROW or RIGHT ARROW |
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Move
one word to the left or right |
CTRL+LEFT ARROW or CTRL+RIGHT ARROW |
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Select
from the insertion point to the beginning of the entry |
SHIFT+HOME |
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Select
from the insertion point to the end of the entry |
SHIFT+END |
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Select
or unselect one character to the left |
SHIFT+LEFT ARROW |
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Select
or unselect one character to the right |
SHIFT+RIGHT ARROW |
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Select
or unselect one word to the left |
CTRL+SHIFT+LEFT ARROW |
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Select
or unselect one word to the right |
CTRL+SHIFT+RIGHT ARROW |
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Print and preview a document by using
shortcut keys |
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To |
Press |
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Display
the Print command (File menu) |
CTRL+P |
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Work in
print preview |
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To |
Press |
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Move
around the page when zoomed in |
Arrow keys |
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Move
by one page when zoomed out |
PAGE UP or PAGE DOWN |
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Move
to the first page when zoomed out |
CTRL+UP ARROW or CTRL+LEFT ARROW |
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Move
to the last page when zoomed out |
CTRL+DOWN ARROW or CTRL+RIGHT ARROW |
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Outline data by using shortcut keys |
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To |
Press |
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Ungroup
rows or columns |
ALT+SHIFT+LEFT ARROW |
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Group
rows or columns |
ALT+SHIFT+RIGHT ARROW |
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Display
or hide outline symbols |
CTRL+8 |
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Hide
selected rows |
CTRL+9 |
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Unhide
selected rows |
CTRL+SHIFT+( |
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Hide
selected columns |
CTRL+0 (ZERO) |
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Unhide
selected columns |
CTRL+SHIFT+) |
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Keys for menus |
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To |
Press |
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Show a
shortcut menu |
SHIFT+F10 |
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Make
the menu bar active |
F10 or ALT |
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Show
the program icon menu (on the program title bar) |
ALT+SPACEBAR |
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Select
the next or previous command on the menu or submenu |
DOWN ARROW or UP ARROW (with the menu or submenu displayed) |
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Select
the menu to the left or right, or, with a submenu visible, switch between the
main menu and the submenu |
LEFT ARROW or RIGHT ARROW |
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Select
the first or last command on the menu or submenu |
HOME or END |
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Close
the visible menu and submenu at the same time |
ALT |
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Close
the visible menu, or, with a submenu visible, close the submenu only |
ESC |
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Tip You can select any menu command on the
menu bar or on a visible toolbar with the keyboard. Press ALT to select the
menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar
you want is selected.) Press the letter that is underlined in the menu name
that contains the command you want. In the menu that appears, press the
letter underlined in the command name that you want. |
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Keys for toolbars |
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On a toolbar, to |
Press |
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Make
the menu bar active |
F10 or ALT |
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Select
the next or previous toolbar |
CTRL+TAB or CTRL+SHIFT+TAB |
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Select
the next or previous button or menu on the toolbar |
TAB or SHIFT+TAB (when a toolbar is active) |
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Open
the selected menu |
ENTER |
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Perform
the action assigned to the selected button |
ENTER |
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Enter
text in the selected text box |
ENTER |
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Select
an option from a drop-down list box or from a drop-down menu on a button |
Arrow keys to move through options in the list or menu; ENTER to
select the option you want (when a drop-down list box is selected) |
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Keys for using the Office Assistant |
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To |
Press |
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Make
the Office Assistant the active balloon |
ALT+F6; repeat until the balloon is active |
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Select
a Help topic from the topics displayed by the Office Assistant |
ALT+topic number (where 1 is the first topic, 2 is the second, and
so on) |
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See
more help topics |
ALT+DOWN ARROW |
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See
previous help topics |
ALT+UP ARROW |
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Close
an Office Assistant message |
ESC |
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Get
Help from the Office Assistant |
F1 |
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Display
the next tip |
ALT+N |
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Display
the previous tip |
ALT+B |
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Close
tips |
ESC |
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Show
or hide the Office Assistant in a wizard |
TAB to select the Office Assistant button; SPACEBAR to show or
hide the Assistant |